SAGA council agenda 13 January 2014
Contents
- 1 Agenda for SAGA Council Meeting to be held on Google Talk on 13/1/2014 @ 20h00
- 1.1 Verify quorum
- 1.2 Adoption of minutes of previous meetings
- 1.3 Date of next meeting
- 1.4 Reports on completed items
- 1.5 Status reports on portfolio responsibilities
- 1.6 Unresolved items from previous meetings
- 1.6.1 1208: SAGA's strategy and financial planning
- 1.6.2 509: Maintenance of membership list
- 1.6.3 909: Soweto initiative
- 1.6.4 110: African Qualifiers for World Pair Go Championship
- 1.6.5 810: Inter-country tournaments
- 1.6.6 910: Liaison with cultural divisions
- 1.6.7 1.11: Letter to European Go Federation
- 1.6.8 3.11: Access to bank accounts and investments
- 1.6.9 5.11: Policy for SA Closed flights
- 1.6.10 7.11: Southern Hemisphere representation at SportAccord World Mind Games
- 1.6.11 1.12: African Oza Floating trophy
- 1.6.12 1.13: Selection mechanism for SA Closed participants
- 1.6.13 3.13: Registering SAGA as an NPO
- 1.7 Other unresolved items (unnumbered)
- 1.7.1 Liaise with Welile re Soweto Open
- 1.7.2 Complete Tournament rules and how-to documents
- 1.7.3 Update trophy engraving
- 1.7.4 Follow up on the status of Joburg and Pretoria Opens
- 1.7.5 Set up a system for co-ordinating bulk orders of luxury equipment and advanced books, and revise the price list, possibly with a greater margin for non-SAGA members
- 1.7.6 Treasurer to resolve/settle outstanding debtors and creditors in SAGA financial statements
- 1.7.7 Resolve Ben's situation and impact on his action items (and re-allocate them)
- 1.7.8 Make a plan for managing access to SAGA shared Google Drive folder; also, allocate responsibility for access maintenance
- 1.8 New items
- 1.9 Matters arising
Agenda for SAGA Council Meeting to be held on Google Talk on 13/1/2014 @ 20h00
Verify quorum
[From constitution: 5.12 A quorum shall consist of four members, of whom one must be an Officer, and at least two of the other three must have been elected.]
Apologies
[Please let the secretary know if you can't attend the meeting.]
Adoption of minutes of previous meetings
The draft minutes of the meeting of 7/10/2013 are available on the website and the council members have been informed.
Date of next meeting
Please check availability of the evening of 5 May 2014, and let Steve know in advance if it does not suit you.
Reports on completed items
See the SAGA Council agenda items archive for details on each item
4.13: SAGA Facebook page
6.13: Submit overdue tax returns to SARS
Status reports on portfolio responsibilities
Please see your portfolio at http://www.sagoclubs.co.za/saga/saga-council/portfolios/ , and be ready to report on issues resolved and outstanding
President
Treasurer
Secretary
Membership secretary
Tournaments
Other
Unresolved items from previous meetings
See details at SAGA Council action items
1208: SAGA's strategy and financial planning
Pending since at least 15/10/2008
509: Maintenance of membership list
Pending since 1/4/2009
909: Soweto initiative
Pending since 15/7/2009
110: African Qualifiers for World Pair Go Championship
Pending since 13/1/2010
810: Inter-country tournaments
Pending since 25/10/2010
910: Liaison with cultural divisions
Pending since 25/10/2010
1.11: Letter to European Go Federation
Pending since 16/5/11
3.11: Access to bank accounts and investments
Pending since 18/7/11
5.11: Policy for SA Closed flights
Pending since 18/7/11
7.11: Southern Hemisphere representation at SportAccord World Mind Games
Pending since 3/10/2011
1.12: African Oza Floating trophy
Pending since 16/1/2012
1.13: Selection mechanism for SA Closed participants
Pending since 15/7/2013
3.13: Registering SAGA as an NPO
Pending since 24/9/2013
Other unresolved items (unnumbered)
Liaise with Welile re Soweto Open
Allocated to Ben Gale and David Richfield - Steve is to reassign
Complete Tournament rules and how-to documents
Allocated to: Francois van Niekerk
Update trophy engraving
Allocated to: Francois van Niekerk. Last known situation was that he would liaise with Paul Edwards to get Paul (Steyn/Edwards?) the names he needs to get trophy engraving up to date.
Follow up on the status of Joburg and Pretoria Opens
Allocated to: Francois van Niekerk
Set up a system for co-ordinating bulk orders of luxury equipment and advanced books, and revise the price list, possibly with a greater margin for non-SAGA members
Allocated to: John Leuner
Treasurer to resolve/settle outstanding debtors and creditors in SAGA financial statements
Allocated to: John Leuner
Resolve Ben's situation and impact on his action items (and re-allocate them)
Allocated to: Steve Kroon. Emailed Ben to find out situation 2 September. Ben has replied.
Allocated to: Steve Kroon. Gave current council members access; meanwhile security risk because owner is an individual, not a portfolio
New items
5.13: Funding for Soweto Go
Pending since 17/10/2013
No. 7.13: Proposed constitution change from Rory Shea
Pending since 20/12/2013
[Please let Steve know of anything more so he can update the agenda.]
