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MIND SPORTS SOUTH AFRICA
The Rules of the MIND SPORTS SOUTH AFRICA shall at all times be read and applied in conjunction with these Regulations.
Schedule 1, DEFINITIONS
In the Rules of the MIND SPORTS SOUTH AFRICA and in these Regulations, except where the context indicates otherwise:
COUNCIL: means a General Meeting of the MSSA.
NATIONAL CONVENTION: means the AGM of the MSSA.
MEMBER: means a member of the MSSA.
THE PRESIDENT: means the President of the MSSA and the Chairman of the Council, and the Executive Committee, or a person empowered to act on his behalf.
EXECUTIVE COMMITTEE: means the Executive Committee of the MSSA, as constituted in terms of the provisions of the Rules.
REGULATIONS: means the Regulations of the MSSA as confirmed by the Council.
PRESENT: means a member who is physically present at, or who has sent his proxy to, a meeting of the MSSA.
Schedule 2, GENERAL REGULATIONS
2.1 These Regulations are subject to confirmation by the Council.
2. The responsibility of resolving any dispute regarding the interpretation of the Regulations, is vested in the President, who shall consider recommendations of the Executive in this respect.
Schedule 3, DISCIPLINE SPECIFIC REGULATIONS
1. These Regulations may be may be drafted by the Management Board and/or Executive in the absence of a Board of Control for such discipline.
2. These Regulations shall not be contained in the General Regulations, but in separate Discipline Specific Regulations.
3. Notwithstanding Schedule 3.2, no Schedule contained in the Discipline Specific Regulations may be in contravention to the Constitution or the General Regulations.
4. These Regulations are subject to confirmation by the Council.
5. The responsibility of resolving any dispute regarding the interpretation of the Regulations, is vested in the President, who shall consider recommendations of the Management Board in this respect.
Schedule 4, STANDING COMMITTEES
1. The Standing Committees of the Executive shall be appointed annually after the Annual General Meeting.
2. The Executive Committee shall appoint the chairmen/chairwomen of the various Committees.
3. The President and Vice-President are ex-officio Members of all standing committees.
4. In the event of continued absence of a committee member without an acceptable reason, the President may, in consultation with the Executive, replace such member.
5. The General Secretary shall provide the secretarial services for the respective committee.
6. The chairman/chairwoman of all committees must submit to the General Secretary, on or before a date fixed annually by the Executive, a programme and budget covering the following year's activities and expenditure.
7. Although committees of the MSSA should strive to take consensus decisions, each member of a committee shall have one vote. The Chairman/chairwomen shall also have a casting vote. Ex-officio members have no voting rights.
8. BOARDS OF CONTROL (BOC)
1. The Boards of Control shall be elected annually at the Annual General Meeting.
2. Up to four (4) members shall be elected per BOC
3. The chairmen/chairwomen of the various Boards of Control shall be the Gaming Representatives.
4. The President and Vice-Presidents are ex-officio Members of all Boards of Control..
5. If any Member shall absent himself from three consecutive meetings, after having received the customary notices and without having applied for leave or tendered his proxy vote, the seat of such member shall be declared vacant. Such vacancy shall be filled by the Board of Control by co-opting a member to fill such vacant seat.
6. The General Secretary shall provide the secretarial services for the respective committee.
7. The chairman/chairwoman of all committees must submit to the General Secretary, on or before a date fixed annually by the Executive, a programme and budget covering the following year's activities and expenditure.
8. Although Boards of Control (BOC) should strive to take consensus decisions, each member of a committee shall have one vote. The Chairman/chairwomen shall also have a casting vote. Ex-officio members have no voting rights.
9. Boards of Control shall consist of four elected officers, in addition to the relevant Gaming Representative.
10. The Boards of Control may convene Working Groups (WG) in order to investigate specific issues and make recommendations. Such working groups are advisory in nature
11. Should the only member of any BOC be the Gaming Representative, the Management Board shall be entitled to enact decisions on behalf of such BOC.
9. DISCIPLINARY COMMITTEES
1. The Disciplinary Committee shall be responsible for ensuring that discipline is maintained in the UNION.
2. The composition of this committee shall be as follows:
i. The chairman/chairwoman elected by the Executive from the panel of eight persons.
ii. The manager of region concerned shall sit with the Disciplinary Committee.
3. Any individual serving on the disciplinary committee not wishing to adhere to the Constitution or terms of reference of the Disciplinary Committee be immediately replaced.
4. Any member or player appearing before the Disciplinary Committee that does not accept its composition be automatically suspended.
5. Any member or player who fails to appear before the Disciplinary Committee will automatically be suspended.
6. The Disciplinary Committee will only deal with the charges of misconduct as placed before it.
7. The chairman/chairwomen will draft the Agenda for such meeting, within the terms of reference.
8. The committee will conduct itself as an administrative tribunal which will be inquisitorial in nature.
9. If during the hearing of an enquiry the chairman/chairwomen has for any reason to absent himself, the members present shall appoint one of their number to act as chairman/chairwoman for the remainder of the hearing.
10. Provided that the quorum is maintained, proceedings at an enquiry will not be vitiated if any member of the Committee absents himself during the hearing, but once he has done so, he will not be permitted to return. Only those who have been present throughout the hearing of an enquiry may participate in the final decision.
11. At the hearing of an enquiry it shall not be necessary for any information brought against or in favour of a member or player of the UNION to be led in the form of oral testimony and the chairman/chairwoman of the Discipline Committee may, in his sole discretion, admit any document as proof of the truth of its contents against or in favour of any member or player of the UNION.
12. Any document admitted in terms of sub-paragraph (k) shall be proved by its mere production to the Committee by any person designated by the chairman/chairwoman sitting with the Committee.
13. If the Manager, sitting with the Committee, should, in his sole discretion, require oral evidence in support of any information against any member or player of the UNION, then such evidence shall be led by the Manager or some other member of the Committee.
14. If the Manager of the Committee should, in his sole discretion, require oral evidence in support of any information in favour of any Member or player, then such evidence shall be led by such member.
15. The Committee may hear any other witnesses and consider any other documentary or other evidence as it deems relevant to the matter and any punishment to be imposed, and members of the Committee may put questions to the Member or player concerned and to any witnesses.
16. The Member or player concerned shall have the right to address the Committee, give evidence, and adduce evidence in defence and in mitigation of punishment, to put questions to any witnesses and to inspect any documents produced in evidence.
17. The Member or player shall not have the right of being accompanied by a person who is admitted, or qualified to be admitted, as an attorney or advocate of the Supreme Court of South Africa, or who holds or is registered as a student for a degree, diploma, certificate or other qualification in law, or who is qualified to be admitted to the practice of law in any other jurisdiction.
18. Subject to the provisions in sub-paragraph (q), the Member or player shall be entitled to be accompanied by an elected office-bearer or a registered player of the MSSA (hereinafter called his 'friend') to advise the member or player in his/her defence.
19. Any Member or player who attempts to by any means, or threatens to, delay or stop the Committee from meeting and/or coming to a decision will be automatically suspended.
20. The automatic suspensions will remain in force until cancelled by the Executive Committee at a vote which will require a two-thirds majority of those present and entitled to vote.
4.10 SELECTION COMMITTEE
1. That a committee of four (4) Selectors be chosen at the National Convention on a staggered basis, that is two in one year, and two such Selectors in the following year.
2. That each Selector's term of office is two (2) consecutive years.
3. In order to start the new system; it shall be deemed that Robert Maduba and Cornelius Hlela to have been elected in 2000.
4. The Team Manager shall sit with the Selection Committee when choosing the team.
Schedule 5, AD HOC COMMITTEES
1. Ad hoc committees shall be formed from time-to-time by either Council, the Executive or Management Board.
2. Such committees may only deal with their terms of reference.
3. Such committee shall not exist longer than its mandate.
4. Such committee shall consist of a chairperson and four other members.
5. The procedures of such committee shall be set by the Committee that calls such Ad hoc Committee into being.
Schedule 6, AFFILIATION
1. The UNION shall be affiliated to the FEDERATION MONDIALE DU JEU DE DAMES.
2. The UNION shall be affiliated to the South African Sports Confederation and Olympic Committee.
3. The UNION shall be affiliated to the INTERNATIONAL WARGAMES FEDERATION.
Schedule 7, AFFIRMATIVE ACTION
7.1 All clubs shall have placed membership at the UNION's direction provided that the club might have the right of appeal to demonstrate reasonable grounds to refuse members.
Schedule 8, REGISTRATION FEES
1. Associate Players will be levied a fee of one Rand per annum.
2. Fees for players registered at school clubs shall be set at R5.00 per annum.
3. Registration fees shall be increased pro-rata every new financial year in the Consumer Price Index (all sectors) Witwatersrand, provided that such increase shall not exceed 15% of the applicable subscription without the approval of the Members in a general meeting.
Schedule 9, REGISTRATION FORM
9.1 The Registration Form shall state the following:
"In regard to any event falling under the jurisdiction of MSSA, I undertake to conform to, and be bound by the Constitution, Rules and Regulations of MIND SPORTS SOUTH AFRICA.
Schedule 10, CHAMPIONSHIPS
10.1 CALENDAR OF EVENTS
1. The Calendar of events for any year must be finalised by October prior to such year.
2. The Management Board may include new events upon approval of the Management Board.
3. The Management Board must ensure that due and proper notice has been given of any new event.
4. Should the date of a Regional event need to be changed, the following procedure needs to be followed:
1. The Regional Director must apply in writing at least four months prior to the event requesting such change. Such letter must be countersigned by representatives of at least 51% of the affiliated members in such region to demonstrate their support of such change.
5. The Management Board must give at least three months notice of such change to all affiliated members.
1. Members enter their players to Regional or National Championships, in a specific period and category, as they see fit.
2. Entries will not be accepted from players, they will have to enter through their own club committees.
3. Club committees will be responsible for entering their own members and ensuring that they are of a sufficiently high standard.
4. Entries will have to be entered on the prescribed form together with payment for the stipulated entry fees.
5. Players from other countries who are registered with any of the International Federations to which MSSA is affiliated may enter any of the UNION's championships.
6. The entry fee for all provincial and national championships shall increase by the CPI (all sectors) per annum.
7. The entry fee for National Team Trials shall increase by the CPI (all sectors) per annum.
8. Entry fees are refundable if the event does not take place.
9. Expenses incurred in holding the championship shall not be deducted before refunds.
10. Entry fees for Disciplines not currently provided for, shall be set by the Executive, upon recommendation by the Board of Control.
11. Associate players will have an additional amount of R10,00 added to their entry fee.
12. To enter National Team Trials the Registered Player must have been awarded National Colours in the previous year, or must have finished in the top 20% or top three places, whichever is greater, of the S A National Championships, or any official Premier Regional Championships for that period.
13. Each entrant to the National Team Trials shall undertake in writing to be responsible for his/her own travelling and accommodation costs to and from the WORLD CHAMPIONSHIPS.
10.3 CLUB TROPHY
1. The Executive Committee will complete the Claim Forms based on information provided by the member.
|For each player registered to MSSA||1 point|
|For each player registering to the MSSA the first time||10 points|
|Bonus for each member that experiences a 20% growth of membership||20 points|
|For each member that has its own web-page||100 points|
|For each A4 page of a newsletter||5 points|
|For each demonstration day held||50 points|
|For each club championship held||30 points|
|For each article published in:|
|Glossy page magazines||80 points|
|For each advert advertising an event in print, radio or television||12 points|
|For each name and address taken of individuals interested in wargames and submitted to the MSSA||½ point|
|For each player that a member has in a national team||20 points|
|For each player that a member has in a provincial team||10 points|
|For the final position of every player who participates in Nationals championships||(inverse points)|
|For the final position of every player who participates in a Regional Championships and/or school championships||(½ inverse points)|
|For each member that participates in an official provincial club league||50 points|
|For winning BATTLE HONOURS||20 points|
|For losing a BATTLE HONOURS encounter||10 points|
|For each meeting attended by a club||10 point|
c. Points shall only be allocated to armies which have been registered if such army has been used in an official competition game (including Handicaps).
10.4 CODE OF CONDUCT FOR PLAYERS
a. All players shall play the person as instructed to do so by the umpire.
b. All players shall obey the umpire and accept his rulings, and consider them to be final.
c. Bad language shall not be accepted.
5. No player shall be allowed to use unpainted figures.
6. This code shall apply to all of the UNION's events.
7. The Code of Conduct as issued by the S A Sports Commission shall apply.
10.5 DORIAN LOVE TROPHY
1. To award a certificate at the end of each and every provincial, and national championship to the player who demonstrates the best sportsmanship, hereafter known as the "Sportsmanship award".
2. That the umpire/s make such award.
3. That only players who have received the Sportsmanship Award are eligible for the Dorian Love Trophy.
4. That the Selection Committee select the recipient of the Dorian Love Trophy from the players who have won the award at championship level.
a. All requests for Inter-Regional Championships must be directed to the Executive Committee.
b. The Selectors will choose the teams for the different regions.
2. The Regional Director/s for the period/s concerned will make the necessary arrangements in terms of venue etc.
3. Inter-regional championships may only be played if, until demographic representation is achieved, players from disadvantaged communities (that is blacks or women) be placed into the 'home' team. Should any disadvantaged member not be willing to play in such inter-provincial and indicate such decision to his/her Regional Director in writing, such inter-provincial may still be played.
7. REGIONAL CHAMPIONSHIPS
1. World Championship rulings shall be used if available.
2. The Executive shall set the dates for all championships.
3. All members shall be notified at least three months in advance of a championship.
4. New players, that is, players who have not been registered with the UNION before, or players who have not registered during the year in which the event was will be deemed to have been informed timeously.
1. A Vice President shall have the portfolio of ensuring the effective management of the Umpires Committee. Should an Umpires Committee not be elected, for whatever reason, such Vice President shall be deemed to be the Umpires Committee.
2. The Vice President charged with the Umpires portfolio shall chair the Umpires Committee
3. Duties of the Umpire Committee are as follows:
1. To produce a list of umpires for all official SAWU events 30 days after the selection of a national team for the next 12 months. In the event of a team not chosen the list must be produced by 1 March of each year.
2. To ensure that all umpires are properly trained and certified.
3. To maintain records of all certified umpires.
4. To ensure that the rules re competition penalties are enforced.
5. To review all Umpire's reports within 14 days or before the next event, whichever is soonest.
6. To issue confirmation of penalties imposed by the Umpire, and penalties imposed by the Umpires Committee, to member clubs and associations concerned before the next SAWU championship held.
7. To liaise with the IWF and FMJD re all umpiring matters.
8. To send newly affiliated clubs official rule interpretations and amendments.
9. To communicate changes in official rule interpretations and official amendments to member clubs.
10. To handle queries regarding rule interpretations to member clubs. Answers to such queries from the committee shall not be considered as amendments or additions to official rule interpretations and are for guidance only.
11. To send certified umpires amendments to guidelines for umpires.
4. Certification of Umpires
1. Umpires must be certified in the following categories:
1. Provincial Umpire - May umpire at club championships and/or at provincial championships only.
2. National Umpire - May umpire at club championships, provincial championships, and/or at National championships only.
2. It is the duty of the player to complete the official certification course.
1. This must be completed prior to the player umpiring their first tournament.
2. Certification lasts for three years after which the player must complete a refresh course.
3. Until an official certification course is in place it is deemed that the following players are fully certified:
|Club or Provincial Tournament||National Tournament|
|Senior National Colours and Umpired before||Yes||Yes|
|Senior National Colours and has not umpired before||Yes||No|
|Senior Provincial Colours||Yes||No|
1. An umpire may be utilised for an event in a lower category.
2. Umpires must be over 21 years of age.
3. Umpires must have played in a provincial or national tournament in the past or current calendar year.
4. To maintain a list of players certified, which shall be circulated to all members before the end of January of each year.
5. Kit used by Umpires
9. Umpires shall wear the following:
1. Provincial Umpire - Orange polo shirt with the Badge being the double headed knight with the circle surround and bear the words "UMPIRE, PROVINCIAL LEVEL".
2. National Umpire - Orange polo shirt with the Badge being the double headed knight with the circle surround and bear the words "UMPIRE, NATIONAL LEVEL".
6. Responsibilities, Duties and Rights of umpires
Details of these are covered in the document “Umpires Guidelines” which shall be maintained by the Umpire’s Committee.
1. Any player who is eligible to umpire within the twelve months prior to team selection, and has not done so, shall not be eligible for national or provincial colours unless;
1. The player concerned has only been eligible for umpiring duties for at most three months before selection.
2. The player has been excused in writing by the Vice President (Umpires) on the basis of a legitimate medical or financial reason.
3. The player has not been informed, by the Umpires Committee, of which event he/she is to umpire.
4. Any player who is eligible to umpire within the twelve months prior to participation in any international event, and has not done so, shall not be granted permission to participate.
10.9 TYPES OF MEDALS
a. To award medals as follows:
|Event||Size of medal||Colour of circle|
|S A National Championships||60mm||N/a|
|Provincial Premier Event||50mm||N/a|
|All handicap and or championships||38mm||N/a|
|Womens medal||Tudor Rose White (gloss 22)|
|Under 24||Tudor Rose Red (gloss 19)|
|High Schools||Tudor Rose Dark Green (gloss 2)|
|Primary Schools||Tudor Rose Yellow (gloss 69)|
|Miner’s Championships||Tudor Rose Blue (gloss 14)|
10.10 S A SCHOOL CHAMPIONSHIPS
1. Entry to scholars shall be free to all individuals who are currently registered as scholars.
2. The championships shall be played to any accredited period.
3. The championships shall be rotated among clubs that have at least 30% of its membership, which as been determined in order of acceptance into membership.
10.11 PROVINCIAL SCHOOL CHAMPIONSHIPS
1. Entry to scholars shall be free to all individuals who are currently registered as scholars.
2. The championships shall be played to any accredited period.
3. The championships shall be rotated among clubs that have at least 30% of its membership, which has been determined in order of acceptance into membership being:
4. Any new club, which qualifies to be included, shall be included on the list in order of acceptance of membership.
12. HOSTING EVENTS
1. Members may only hold club events should the date chosen not conflict with a National event.
2. Members may only hold club events should the date chosen not conflict with a Provincial event in such province, except that:
1. Should the Provincial event only be for scholars, then such member would be able to host an event for players who are no longer scholars.
2. Should the Provincial event only be for players who are no longer scholars, then such member would be able to host an event for players who are scholars.
2. Members may only hold club events should the date chosen not conflict with an International event as hosted by Mind Sports South Africa in South Africa.
3. All clubs wishing to host an event must notify the General Secretary at least 21 days prior to the event.
4. Mind Sports South Africa shall advertise all events hosted by fully-paid-up members that fulfil the above requirements.
5. The following penalties shall apply:
1. Should a member host a championship that is not in agreement with the above rules, such member shall be fined R200.00. The club may appeal to the Executive Committee.
2. Should a registered player participate in, attend, or spectate at an event that is not in agreement with the above rules, such player shall be fined an amount being equal to 100 per cent of the entry fees charged for figure gaming for such year.
f. The Management Board shall have discretionary powers to allow a member to host an event where the above rules may otherwise prohibit such event being hosted on such date, should:
i. The event commemorate a special date, event, etc., and
ii. The management Board be requested for such permission at least 60 days prior to such event.
6. The roster shall be drawn up by the Management Board from time-to-time.
7. All clubs will have the chance of hosting both Regional and National Championships in terms of their seniority which will work on a rotating basis. Should a member club not be financially able to host the championship, then the UNION shall make the necessary arrangements on behalf of the member club, after the club has made an application for assistance to the Management Board.
8. For a member to be eligible to host a championship in a specific discipline, such member must have at least 40% of their players participate in such discipline.
9. Only members based in a specific province may host the Provincial Championships for such province.
10. List of members for hosting of events.
BOARD AND FIGURE GAMING COMPUTER GAMING Easterns Wargames Group Old Edwardians
Benoni Wargames Club Krugersdorp High School Rustenburg Morabaraba
University of Johannesburg
Eastern Province Draughts Association
D M C Ace
Peninsula Wargames Group
Independent Wargames Team
Eastern Province Wargames Club
Pretoria Wargames Club
Leandra Giant Killers
Dr Malan Hoerskool
Dobsonville Draughts Club
Pretoria Boys High School
Riverside High School
Bathja Youth Development
St Enda's Eagles
Athlone Girls High School
Linpark High School
Alex High School Girls High School (PMB)
University of Natal Durban Wargames Club
Maritzburg Christian School
St Nicholas Diocesan School
Alexsan Wargames Club
Roodekop Castrol Team
Knights Wargames Club
Lan2k Cyber Sports Association
8 Mile Investments 262
Schedule 11, REGIONAL MANAGERS
1. Should any Regional Directors not be elected, the Management Board shall elect one of its members to temporarily hold the position, but shall not be subject to Schedule 11.2.b.
2. To penalise any Regional Director concerned with effect from 1 January 2004, Regional Directors shall be penalised as follows should proper procedure not be followed in changing the date of an event;
1. The Regional Director shall be responsible for the costs of the championship incurred by the Union, and
2. The Regional Director shall not be entitled to hold any office in the Union for a period of one year, thus, if the Regional Director is an elected office bearer who is holding a three year office, such official shall resign.
Schedule 12, TEAMS
12.1 NATIONAL TEAM TRIALS
1. The Trials will be held at least two months before the event in which the National Team (Senior and/or Junior) will participate.
2. The Trials shall only be held in periods that are currently being played at a National Championships.
3. One reserve shall be selected for each team.
4. Players who are unable to afford the entry fee may apply to the UNION for assistance.
5. Players who have not participated adequately in umpiring or any other development programme shall be disregarded from team selection.
1. Only where a period is played in 40% of the Regions represented by SAWU at Regional Championship level shall a National Team (Junior or Senior) be selected.
2. The venue for National Team Trials shall be announced after the prize giving at the S A National Championships.
3. The Region chosen to host the National Team Trials shall be that containing the majority of eligible players.
4. The member club chosen to host the National Team Trials shall be that containing the majority of eligible players from within the chosen region.
5. Should the chosen host club not wish to hold the competition then the Regional Manager of the chosen region shall determine the venue.
6. National Team members shall play at least one game per month against a South African player seeded in the top ten in the country from date of selection until two weeks before departure to the Championships for which the player has been so selected. The last two weeks, each member of the team must play at least three games per week against a South African player who is ranked in the top ten in the country. The Selectors will enforce this training period.
7. The first year that a team is selected for any period, the team shall consist of two players, or as many players are required for an official test match as approved by either the IWF or FMJD.
8. Teams chosen to represent South Africa at any World Individual Championships and in official test matches shall not exceed four (4) players in strength unless the IWF, FMJD or Tournament Director so direct.
9. If the event for which the team is being selected, offers sectional awards, then the Management Board, may authorise a team to be chosen for such section. However, where an additional women’s team is selected, such team members shall receive colours in relation to their senior or junior status.
10. The venue for National Team Trials shall be announced after the prize giving at the S A National Championships.
12.3 PARTICIPATION BY NATIONAL TEAM PLAYERS
1. Players selected for National and Protea teams shall be required to, in a 12 month period after the award is made, to participate in at last one provincial event.
2. Should a member of a national team not participate as detailed above in 13.3.1 and 13.3.2, such player shall not be chosen for any team to represent the Union for a twelve month period, and
3. Such player shall not be given permission by the Union to participate in any event held outside the borders of South Africa.
12.4 AWARD OF PROTEA COLOURS
1. Protea Colours shall only be awarded if National Team Trials for that period have been played, and if approval from the Protea Colours Board has been received for the award of such colours.
2. The Management Board shall only apply to the Protea Colours Board to award Protea Colours if:
1. Said period is played in a minimum of 40% of the Provinces in one year between National Team Trials, and
2. That there are players who have played in the said period from at least 40% of the Provinces in one year between National Team Trials, and
3. Said period is played in the S A National Championships.
c. Should a period not meet the above requirements, then the Management Board may then award the Union's Colours.
4. Only the very best shall be awarded Protea Colours. To represent ones country is a singular honour reserved for a selected few and the ultimate honour would be to be adjudicated the victor.
5. At all times however, and without exception this honour shall only bestowed on him or her that competed fairly. Under no circumstances ever must such a victory or for that matter the mere participation in an event, be enhanced due to unfair methods being employed - be it by cheating, by unsportmanlike behaviour, or worse, by employing methods (like doping) to enhance one's performance, thus providing an unfair advantage over fellow competitors.
Schedule 13, RULE INTERPRETATIONS AND AMENDMENTS
13.1 Board of Control shall control the number of amendments to rule sets and shall notify all clubs timeously, after having submitted such amendments to the Executive Committee.
Schedule 14, RULES USED
14.1 The Rules to be used at any National or Regional Championship, for any period, will be the set chosen from the list of Rules lodged by the majority of players.
Schedule 15, TRANSVAAL WARGAMES ASSOCIATION
15.1 The ASSOCIATION shall be incorporated as a complete package into the UNION.
Schedule 16, TROPHIES
1. To award a non returnable shield to all players who finish a Premier Championship in first place with effect from 10 December 2000.
2. To allow players who have previously finished a Premier Championship in first place the opportunity to purchase a non returnable shield at cost + vat + 20%.
3. All disciplines shall have trophies equal in stature with the other disciplines.
Schedule 17, ADVERTISING
1. All clubs are entitled to have their Competitions advertised in VANGUARD. 2. Players would only have their Championships advertised in VANGUARD if it fell under the jurisdiction of a member.
Schedule 18, SPONSORSHIP
1. Every year at the National Convention, the President in consultation with the Vice President, shall identify the companies that the UNION will target for sponsorship. No member will be entitled to approach any of these companies for sponsorship.
2. Members shall identify the companies that they wish to target for sponsorship at the first, or any subsequent, Executive Committee Meeting. No member shall be allowed to approach any of the companies already listed.
3. Players will be allowed to apply in writing to the Executive Committee to be granted permission to approach companies for sponsorship. Such letter must contain full particulars. Players will not be allowed to approach companies already targeted by the UNION or members.
4. All sponsorship must be in keeping with the image that the UNION is trying to project, if it is not, the Executive Committee reserves the right to forbid any member or player from approaching the sponsor or from allowing any of the advertisements from being displayed.
5. The UNION shall display its sponsors names in any way it deems suitable at any Regional and/or National Championship, or any other Championship directly in its jurisdiction.
6. The member may display a banner no bigger than 6 x 4 foot at any Regional or National event hosted by the member. The sponsor's name and emblem may not exceed 2 x 4 inches on any clothing, score-sheets, stickers or other items which will be brought to the competition.
7. Players will only be allowed to advertise their sponsors by wearing suitable apparel with the sponsors names and emblems thereon. Such advertising must not exceed 2 x 4 inches in size.
Schedule 19, MEDIA
1. Only people appointed by the Executive Committee shall deal with the media.
2. At no times shall disparaging remarks be made about what is happening within the UNION.
3. Members shall submit copies of media coverage that they obtain on their own behalf to the UNION.
Schedule 20, DRESS CODE
20.1 Players representing the UNION at any International, National, or Interprovincial event may only wear clothing approved by the Executive Committee being,
1. The Blazer, tie, white shirt, and black trousers (and/or skirt for women), or
2. Shirt provided by the official sponsor and black trousers (and/or skirt for women), or
3. The Golf shirt and black trousers (and/or skirt for women).
2. No player representing the UNION is permitted to wear any clothing having advertising slogans and emblems which have not been approved of by the Executive Committee.
3. Players representing their clubs at any National Trials, Regional Competition, and/or National Competition may not wear any clothing not approved of by their club's Executive Committee or any clothing not in keeping with sponsorships or clothing with advertising slogans and emblems without the prior approval of the Executive Committee.
4. All players shall be entitled to wear the GENERAL TIE and/or GENERAL GOLF SHIRT which shall be Navy Blue and shall have the UNION's emblem embroidered on it in yellow.
5. All players who have earned National and/or Regional Colours in the previous season must comply with the Dress Code at all Regional and National Championships.
6. THE GOLF SHIRT
To supplement the dress code for players participating at SAWU competitions to include the following:
National - Green golf shirt with the SAWU emblem, SOUTH AFRICA, and the date in gold.
Regional - Black golf shirt with the SAWU emblem, regional name, and date in gold.
General - Navy blue golf shirt with the SAWU emblem in gold.
20.7 Players shall always wear their highest award applicable for that wargaming year.
Schedule 21, NATIONAL CONVENTION
21.1 The National Convention shall be held after the end of play on the second day of the S A National Championships for figure and board gaming.
Schedule 22, VANGUARD
1. Associate players shall not receive VANGUARD, but shall instead receive a newsletter not exceeding two A4 pages in length.
2. The Executive Director shall be the Editor of VANGUARD.
3. Only once the President, or in his absence, the Vice-President, has approved the draft copy shall the Executive Director be allowed to print such copy.
Schedule 23, DEVELOPMENT FUNDING
23.1 Any monies allocated as Development Funding shall be determined according to the following calculation shall be paid to all clubs at the National Convention each year:
Points earned by member
x 50% of UNION's net profit
Total points earned by all members
The amount distributed shall be used for development by the member and shall be accountable to the UNION on how such monies were expended.
in 1996 Potchefstroom earned 465,5 points
the total points earned were: 3 050,5
MSSA's net profit was R1 299,00
Distribution for development = R99,13
23.2 That any disbursement of funds will be dependant on:
1. The applicant submitting a budget and business plan to the General Secretary on and on before 1 May of each year.
2. The applicant submits a signed copy of their last annual financial statement with such application.
3. That each applicant submit a signed undertaking that such monies shall be used exclusively for the projects contained within the budget and business plan, and that if not, MSSA shall be refunded such monies.
4. The Member’s minutes of the meeting at which such member agreed to apply for such funds must also be attached.
5. Copies of all receipts and statements of account in connection with such projects be submitted within three months o the completion of such project.
6. Any amounts not expended, be refunded within three months of the completion of such project.
Schedule 24, AMENDMENTS TO THE REGULATIONS
1. Such amendments may be affected at an Executive Meeting based on recommendations of the Board. Proposals from Members for amendments shall be submitted in writing and shall be fully motivated. Proposals must be included in the Agenda of the Executive Meeting.
2. For any amendment to be carried it is necessary that the motion be approved by a two-third majority of members with full voting rights present at a meeting of the Executive.
3. All amendments are subject to formal acceptance by Council.
Schedule 25, SEEDINGS
25.1 The Union shall issue seedings for each division.
Schedule 26, FINANCES
1. The Management Board may only approve of expenses up to the amount of R5,000.00.
2. The Executive Committee may only approve expenses up to the amount of R20,000.00.
3. Any expense in excess of R20,000.00 shall require the approval of the Council.
4. Only the President may sign contracts for and o behalf of MSSA, as long as:
1. The contract has been approved by the Management Board, and
2. Either one of the Vice-Presidents, or the General Secretary countersign such contract.
Schedule 27, FUNDING AND PARTICIPATION
1. Noting that it is unlikely that we will receive full funding for entire teams in the near future, and
2. That it is essential for the Union to have a funding and participation policy that can accommodate the Union receiving less than the required amount.
3. Players shall receive funding and shall be eligible to participate on the priorities:
1 Players who are currently World Champions and previously disadvantaged.
2 Players who are currently World Champions.
3 Players who are currently Continental Champions and previously disadvantaged.
4 Players who are currently Continental Champions.
5 Players who are medalists at either the World and/or Continental Championships, been previously selected to participate in a national team and previously disadvantaged.
6 Players who are medalists at either the World and/or Continental Championships, and been previously selected to participate in a national team.
7 Players who are medalists at either the World and/or Continental Championships.
8 Players who have been previously selected to participate in a national team and previously disadvantaged.
9 Players who have been previously disadvantaged.
10 Players who have been previously selected to participate in a national team.
11 Players who have earned Union colours.
12 Players who have won the S A Nationals in the past two years.
13 Players who have won a provincial championship in the past 12 months.
4. Of the funding received for international competition, 2/3 shall be allocated to senior teams, and 1/3 to junior teams.
SCHEDULE 28, USE OF INTERNET TO CONDUCT MEETINGS.
1. All players elected on to the Management Board, or any sub-committee shall have regular access to the internet and e-mails.
2. The Management Board and all sub-committees shall be allowed to conduct meetings over the internet on condition that:
1. Notification of such meeting shall be given at least seven calendar days in advance, and
2. The full motion shall be included in the initial notification and such motion/s shall not be able to be amended.